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New Performance Data Collection Instruments and Processes

* This applies ONLY to non-infrastructure programs. Infrastructure (construction) programs will continue to follow existing processes for GPRA data collection.

Webinars

Demo Videos

Build to Scale Grantees

Partnership Planning Grantees

Revolving Loan Fund Grantees

University Center Grantees

Key Points to Remember

  • All non-infrastructure grants, including revolving loan fund grants, awarded on or after 06/01/2020 will be subject to the new non-infrastructure data collection system covered in this webinar.
  • NOT all categories of questions will apply to the outputs or outcomes you expect from your project, so you will be able to bypass any category that is not applicable to your project or skip or select "N/A" in the cases of inapplicable questions.
  • The last section of the questionnaires contains an optional geographic information and narrative section where you can submit a success story or any other information you would like to share about the project.
  • ALL outcomes you report on should be attributable to the scope of work under the EDA grant.
  • You can save your responses and return to filling out the questionnaires later.
  • You can download your responses to keep track of your data.
  • The semi-annual questionnaires will be distributed only during the period of performance of your grant.
  • The annual questionnaires will be distributed for five years beginning with the start of the grant.
  • For any questions about the questionnaires or the new process, email programevaluation@eda.gov.

Grant Programs Covered

  • Local Technical Assistance (LTA)
  • Economic Adjustment Assistance: Non-Construction/Non-RLF
  • Revolving Loan Fund (RLF)
  • University Centers (UCs)
  • Build to Scale (B2S)/Regional Innovation Strategies (RIS)
  • Planning
  • Trade Adjustment Assistance for Firms (TAAF)

Background

EDA collects and reports on performance measures in compliance with the Government Performance and Results Act of 1993 that, as amended by the GPRA Modernization Act of 2010, establishes requirements for all agencies to collect, analyze and report on their performance.

Currently, EDA collects performance data using the ED-915, ED-916, ED-917, and ED-918 forms. The forms that are being revised and replaced by the new data collection instruments are ED-916, ED-917, and ED-918.

New Data Collection Process

This new process will be entirely web-based. Links to the questionnaires will be distributed electronically to grant recipients by the Performance and National Programs Division according to the following schedule, beginning in December 2020:

ED-916 Semi-Annual Program Outputs Questionnaire

  • Non-Infrastructure grant recipients with award start dates on or after 6/1/2020 will begin receiving the Semi-Annual Program Outputs Questionnaire in early December and then every six (6) months thereafter during the period of performance.
  • This questionnaire will be distributed according to the start of the period of performance and ONLY during the period of performance.

ED-917 and ED-918 Annual Program Outcomes Questionnaire for Grantees with (ED-917) and without (ED-918) Clients

  • Non-Infrastructure grant recipients with award start dates on or after 6/1/2020 will begin receiving the Annual Program Outcomes Questionnaire (either the ED-917 or the ED-918) in June 2021 and then annually for five (5) years.
  • This questionnaire will be distributed according to the start of the period of performance, annually for five (5) years.

New Data Collection Instruments

The revised or “new” ED-916, ED-917, and ED-918 instruments are grounded in years of cooperative research between EDA and leading research institutions including SRI International and UNC-Chapel Hill.

One of the results of this research was the refinement of the economic development to fit a wide range of non-infrastructure economic development projects, their associated outputs and the intermediate, or capacity outcomes that were confirmed as key to sustainable long-term economic outcomes.

Logic Model
Click on image for larger version

EDA will be collecting Program Outputs and Capacity Outcomes data directly from grantees with the newly revised ED-916, ED-917, and ED-918 instrument.

New ED-916 “Semi-Annual Program Outputs Questionnaire” (PDF)

The new ED-916 instrument is organized into the same categories of outputs or program activities as the logic model.

ED-916 General Information
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We do not expect that every single category of outputs will apply to your project, so in responding to this instrument, you will be able to select only the pertinent categories and questions while bypassing the inapplicable ones.

In fact, the logic embedded in the instruments will make many of the questions invisible to you.

You will be expected to respond to the applicable questions on program outputs, cumulatively, on a semi-annual basis for the duration of the period of performance of your grant.

New ED-917 “Annual Program Outcomes Questionnaire for Grantees Serving Clients” (PDF)

If under your grant’s scope of work, your organization serves clients or beneficiaries directly, you will receive an annual questionnaire ED-917. Once again, the instrument is organized into categories of questions with flexibility to bypass any categories of questions not applicable to you.

ED-917 General Information
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The instrument is split into two main sections: the first section asks about more traditional, longer term outcomes, such as job creation and retention, private investment leveraged, and operating revenue changes. In each case, you will have an option to click “non-applicable” or select an option that states that such outcomes are expected but are not known at the time of your responding to the questionnaire.

The second section covers a broader set of capacity outcomes to allow our grantees to report on important milestones and intended outcomes that can be more specific to their grants. Unlike before, we will be capturing information on such key outcomes as new product introductions, expansion of business networks, and new financing and human capital improvements.

New ED-918 “Annual Program Outcomes Questionnaire for Grantees without Clients” (PDF)

The ED-918 instrument mirrors the ED-917 but is intended for the EDA grantees who do not serve clients directly but organize or develop strategies, studies, and plans that achieve outcomes to help grow regional economies.

ED-918 General Information
Click on image for larger version
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