Payments

Illustration of two people using mobile phones to send and receive money, with coins moving between the devices.

Federal regulations require recipients to maintain financial systems capable of tracking and documenting all award expenditures; EDA may restrict access to funds through specific award conditions when a recipient has not yet demonstrated it meets the compliance requirements necessary to receive payment. EDA monitors payment requests closely to verify that all costs are allocable, allowable, and reasonable.​

  • ​Generally, EDA non-construction awards are disbursed in one of two ways: reimbursement or advance through the Automated Standard Application for Payment (ASAP) system. Recipients are encouraged to complete ASAP enrollment upon notification of award.

    • Federal and nonfederal funds must be spent proportionally when a match is required.​

  • With the exception of many Partnership Planning awards, submitting a SF-270 Request for Advance or Reimbursement (PDF) through EDGE is required to initiate payment. ​

    • While the SF-270 is often not required for the actual drawdown on Partnership Planning Awards, EDA maintains responsibility for monitoring these investments to ensure funds are accessed in accordance with all Federal cost principles and award terms.​

  • EDA may request additional information to evaluate the request prior to releasing funds.

    • Recipients must maintain thorough records to support all charged costs.

    • The federal government can access recipient and subrecipient records at any time while they are retained.

    • For advance‑paid or match‑required awards, EDA recommends using a payment tracker (XLSX) with the SF‑270. ​